How to make a Zoom background for your team calls

First impressions count. Your Zoom background is part of the first interactions your colleagues or clients might have with you.

Selecting the right background image for your online meetings, like the Zoom app and Google Meet, could make all the difference in how meeting participants perceive you.

Durham University Virtual First Impressions study. Image source: Plos One

But this doesn't mean your Zoom background images need to be boring. If anything, you want to ensure that you and your organization stand out from the crowd and their green screens. So why not customize your own background?

Design is important in every aspect of digital communication.

This guide will walk you through creating an engaging and professional zoom background design using Linearity Curve, with straightforward steps and practical advice. 

Ready to create your own custom backgrounds for Zoom? Follow our easy steps below.

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Create a new document in Linearity Curve

Creating your custom Zoom background begins with creating a new Linearity Curve document. There are only a few technical guidelines to doing this so that your background is compatible with Zoom's platform. Here’s how:

Open the Linearity Curve platform on your device. We're using a Mac for this tutorial, but you can also use Curve on your iPad or iPhone.

Click on the New Document button in the Gallery, either as a + icon in your document thumbnails or within the File Menu in the top navigation menu. Clicking this button will bring up a new window where you can specify the details of your new project.

For the best visual fidelity, set your document’s aspect ratio to 1920 x 1080px. This full HD resolution guarantees that your background will look sharp and clear, even on larger screens or when using high-quality video settings in Zoom.

Conveniently, this is all done for you in the document presets, which you will find under the Resolutions section of the new document templates named 1080p (Full HD).

Now, you’re ready to begin the design process with a perfectly configured canvas to bring your Zoom background to life.

Select and import images

Choosing the right theme for your Zoom background is more than just a matter of aesthetic preference. It's about leveraging design to influence perception positively.

Based on this understanding, decide whether you want your Zoom background to convey a sense of tranquility and growth (perhaps featuring a calming color palette and plants) or if you want to showcase a scholarly, organized vibe with bookshelves.

To get this aesthetic going, you can use four different approaches:

1. Quick image addition

This method is perfect for when you want to add images swiftly into your design:

• Open the Library: Click the Library icon at the far end of the Inspector to access the Library Tab. Here, you can choose between your own photos or the Unsplash tabs (more about this option below), depending on your image source preference.
• Select and import: If you opt for Photos, browse your collection. For Unsplash images, you can search for themes like "healthy plants" or "bookshelves." Selecting an image will automatically place it onto your canvas in an open document or create a new document tailored to the image's size.
• Adjust your image: Once imported, you can begin making any necessary adjustments to ensure the image fits perfectly with your Zoom background vision.

You can also open any Linearity design templates in your new Document to start creating a new Zoom background.

Get this template

Get this template

2. Import images via the Actions bar

• Navigate to file: Access the Actions bar at the top, choose File, or use the shortcut ⌘ + I to open the Gallery.
• Choose your image: In the Gallery sidebar, click on the Images tab to upload from your computer or directly import Figma files and photos.
• Edit with ease: Linearity Curve will organize imported frames as separate Artboards, simplifying the process of editing your documents.

3. Import Unsplash images

Leverage the built-in Unsplash library for high-quality, theme-appropriate images:

Access Unsplash: From the Library Tab, switch to the Unsplash tab to tap into the Unsplash Library of professional images.

Search and select: Use keywords relevant to your chosen theme, like “greenery” or “library.” Then browse the results by scrolling down, and either click or drag and drop your chosen image onto your canvas.

4. Generate a background with AI

You can create a completely unique background using Linearity Curve's AI Backgrounds feature.

This feature is also great for enhancing existing photos, like product shots or profile pictures. This means you can take a photo of your real meeting background and make it more creative and interesting.

• Select an image: begin with an image more-or-less containing the details of the background you want. This could be a stock image or a photo of your own office that you wish to enhance.
• Choose a theme or add a prompt: navigate to the AI Backgrounds feature under the Image section in the Style Tab on the right. Select a theme from the options or add a text prompt containing keywords to generate the AI-enhanced background. You can also upload a reference image.
• Generate background options: Click Generate to create four background options.
• Select your new background: once you've selected your favorite generated background, click Done to apply it to your base image.
  

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  Step 3

Incorporate brand elements

Once you've placed your image in the desired position, you can incorporate brand elements and other graphics into your Zoom background design.

Select the option to import an image or drag and drop your logo file directly onto the canvas.

Another option to import an image is to use the Actions bar.

Go to File or press ⌘ + I on your keyboard, and the Gallery will open automatically. Then, select your file from the Images tab in the Gallery sidebar.

Using this technique, you can also import your Figma files and the images on your Photos App.

Linearity Curve will import all the Frames as separated Artboards, making it easier to edit your documents offline.

Once imported, drag your logo to a corner or a less intrusive part of the screen. To make your logo more prominent, you may need to place a shape over an element on your photo, like we did using the Shape Tool.

You can also use the Background Removal tool to create a transparent background for your logo image. 

We recommend always previewing your background with a silhouette or an outline where the user (you or someone else) would typically be positioned in a Zoom call. This helps ensure the main brand elements are visible and not obscured during actual use.

You can do this by placing an image of yourself onto the Artboard, removing the background, and adjusting the portrait size using the same steps we used above.

Why not give it a try using our marketing animation software Linearity Move. No experience needed. Animate in one click.

You can open any Linearity Curve design in Linearity Move and animate it using intuitive motion graphics tools. Produce professional-quality vector animations in-house in minutes. Sign up below to get started for free.

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Export, upload, and adjust

After fine-tuning your design, the next steps involve exporting your work from Linearity Curve and uploading it to Zoom.

For Zoom backgrounds, the JPEG format is ideal. The .jpeg image format balances quality and file size well, ensuring your background looks sharp without unnecessarily burdening your computer's resources during video calls.

Navigate to the Export option on the far right in the Action bar at the top of your Linearity Curve interface. Click on it to open the export settings. Here, select .jpeg as your format.

You’ll also have options to adjust the quality and resolution. As we've mentioned above, a 1920 x 1080px resolution works best for virtual backgrounds.

After adjusting your settings, click on the Export button. 

Uploading your background to Zoom

The final step is to upload your background photo to the Zoom desktop app and adjust it to fit your virtual space.

Launch the Zoom application on your computer and navigate to the Settings menu, often found under your profile picture or in the main menu. Within Settings, find the Background & Filters section. This area allows you to manage and add new virtual backgrounds.

Click the plus sign (+) or the Add button to upload a new background. Navigate to the location where you saved your exported .jpeg file from Linearity Curve and select it to upload.

Once uploaded, Zoom will automatically apply your new background to your video feed. Take a moment to adjust your camera and your position to ensure the background fits well.

This might involve moving slightly to the left or right or adjusting your camera angle to achieve the best framing with your new background.

Zoom meetings on another level

If the science is to be believed, you now look more professional, competent, and trustworthy on Zoom. And now that you know how to make your own custom virtual background, there's so much more to explore.

Why not try different backgrounds in different meetings? A bookshelf next time you're meeting your accounts team, a more plant-focused background when meeting your CEO, and maybe a more fun version when you're at your next family Zoom meeting.

With Linearity Curve, you have all the tools to personalize your virtual meetings and do so much more.

Think: multi-device team collaboration. Various easy gestures for a smooth design workflow. Image tracing in 2 clicks. And more AI-powered tools in the pipeline.

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Frequently asked questions